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So, what do new grad students need to know?

I’m a new graduate student.

As such, I just spent the past week being properly oriented for the journey I’m about to undertake. It’ll be (in the words of various orientation presenters) amazing, hard, depressing, enlightening, enriching … basically, a grab bag of adjectives! In between the heartwarming-if-cliche welcome speeches, excited conversations with fellow newbies, and getting lost in the tunnels under MIT, I’d like to think I picked up some useful tidbits of information.

Expectations and communication

The biggest thing is to communicate. Surprise! Who would’ve thought that the key to successfully working with your colleagues, classmates, labmates, and advisor would be to communicate with them? The top three pieces of advice:

1. Tell your advisor/classmates/colleagues what to expect of you.
2. Ask what to expect of your advisor/classmates/colleagues.
3. Be your own advocate.

For example, if you run marathons and thus go for a long run every day at noon, tell your advisor and labmates this. That way, they don’t expect to find you in the lab when you’re out running. They might tell you that they have three kids and leave work every day at 6pm sharp — so don’t schedule meetings after 5pm. Or that they’re so not a morning person, so never expect to see them working before noon — but if you need something at 3am, they’re the person to contact.

It’s not just about when to expect to see people in the lab. Ask about communication styles. Does this person like emails? Phone calls? Meetings? Texts? Some people prefer a quick five-minute conversation in person to a lengthy email exchange. Ask what this person’s expectations are about you. Does your advisor expect to see you in the lab eight hours a day? Does your labmate expect you to help out on project XYZ? Ask questions whenever you’re unsure of something. After all, every relationship is different. So what works for this relationship?

The key is to share enough relevant information with each other to know what to expect. Be up front about who you are, what you do with your time, and what you want to get out of the situation or the relationship. This way, no one’s left wondering. If everyone knows what to expect, you won’t get into a situation where someone’s upset because they didn’t get what they were expecting.

Communicate both when things are going well and when they’re not. If you’re working on a project with someone, give regular updates on your progress — whether you’ve achieved awesome results, or are stuck in a rut. Sometimes, the person you’re working with can help you out of the rut. I worked with someone once who said, if you don’t update me, I’ll assume you’re not working. While that’s not true of everyone, make sure the relevant people know what you’re up to.

If you remember one thing, remember this: People assume too much. People will build up their own image of you whether or not you tell them anything. So be proactive. Be your own advocate. Make sure they build up an image that correctly reflects reality.

Other advice

• Leave your lab. Make a point of getting out of your lab, out of your department, and meeting people. Meet people from everywhere! You can meet people through campus-wide events, lectures, your classes, clubs, outside activities… pretty much anywhere there are people, really.
• Leave your comfort zone. Try new things. Try hard things. Learn.
• It’ll be hard, but that’s okay. The orientation events I attended had a common theme — grad school is hard. Grad school is supposed to be hard. You may not be motivated every step of the way. The key is persistence and perseverance. Find ways of keeping yourself on track. And:
• Take care of yourself. Don’t put the rest of your life on hold. Leave the lab once in a while. Do outside activities — whether that’s walking your dog, spending time with your family, or backpacking in Kenya. What do you enjoy besides your research? Make time for it. It’ll help keep you sane.

A brief life update

I may have mentioned that I was applying for admission to various graduate programs this year.

Well, I was admitted. So I visited universities, I talked to professors and students, I read papers published by the labs. I had several fantastic options.

My decision:

I’ll be attending MIT next year as a Media Lab student, in the Program for Media Arts & Sciences, working in Cynthia Breazeal’s Personal Robotics Group.

More advice!

I collected a lot of good advice from the women at the Grace Hopper Celebration of Women in Computing, which I recently attended. I shared what they had to say about undergrads looking ahead to grad school.

This is Part II: applicable to everyone! A lot of it comes from the Imposter Plenary Panel. Those women had good things to say!

1. One of the women on the Imposter Plenary Panel, Fran Berman, emphasized confidence. When you get the opportunity to sit at a table with the most important people in your company or in your field, is sitting there a right, or a privilege? “You’ll do best in that room if you think you have a right to be there,” said Fran. She said it’s a tightrope between who you believe yourself to be and who you want to be in that situation.
2. Yolanda Rankin, another of the women on the Imposter Plenary Panel, said the crux of managing situations is managing relationships with people.
3. Diane Gonzelez, another of the imposter panelists, explained her “Don’t ask, don’t get” policy. You have to tell people what you want, she said. If you want a promotion, your manager may pass you up until s/he knows you’re looking for a promotion. This doesn’t just apply to the job market, either. Diane shared a quote from Althea Gibson: “No matter what accomplishments you make, somebody helped you.”
4. Fran Berman agreed with Diane Gonzalez: “there is no recognition fairy” who’ll come along and give you an award. You must advocate for yourself and your career.
5. From the “How do I become a Researcher?” session: You have more control in academia than you do in industry. In general, anyway, because in industry, divisions get outsourced, proposals and ideas get turned down, and companies get reorganized. Unless you’re the one in charge, you don’t get as much self-determination.
6. Diane Gonzelez said she has observed a tendency among women: There’s a job with ten requirements. A man may look at it, see he has two of the requirements, and apply, claiming that he can do all ten. A woman may have eight, but think, oh gosh, I’m not qualified, I shouldn’t apply! Her advice: Don’t doubt yourself so much.
7. Fran Berman also talked about mistakes. She said, when you make a mistake, “You have to learn from it and don’t repeat it… right away.”

A lot of advice

Words of wisdom were being traded as often as poken high-fours at the Grace Hopper Celebration of Women in Computing, which I recently attended. Academics and professors shared their knowledge of navigating grad school; current grad students explained how not to do what they’re doing; women in industry and government labs elucidated how they got there and why they enjoy their jobs.

These are a few nuggets I found to be particularly applicable. This list focuses on advice for current undergrads or early grad students — I’ll be following up soon with a list of more general advice!

1. One of the women on the Imposter Plenary Panel, Fran Berman, said, “You were not born as an undergrad, and you were not born as an intern.” The skills you used to get to be an undergrad or intern will help you get to the next step, too – whether that’s grad school or your first full-time job.
2. During the “How do I enjoy and succeed in grad school?” session, it was suggested that when investigating grad schools, talk to the students. Ask the students about advisors. How often do you meet? What’s it like working with them, writing with them, and writing for them?
3. From the “How do I become a Researcher?” session: If you apply to grad school without knowing exactly what your focus will be, when you write your application essay, pick one thing you’re interested in and write about that.. Even if that’s not the only thing that interests you. You can change your mind later. The admissions folks are looking passion, interest, and focus.
4. Both the “How do I become a Researcher?” session and the “How do I enjoy and succeed in grad school?” session mentioned the following: When contacting potential grad schools, be conscious of professors’ time. Professors are very busy people. Schedule meetings well in advance when visiting their schools. Show you’ve done your research: read their papers and ask questions about their work. You’re not just finding out if these professors want you in their labs – you’re finding out if you want to be in their labs! Oh, and if you send your resume to a professor, send it plain text, not as an attachment.
5. Erika Shehan Poole, during the “How do I enjoy and succeed in grad school?” session, suggested that students keep a research journal. Any ideas you have, good or bad – write them down. Questions you have. Later on, when you’re planning your thesis (or any other time you need ideas), you can look back. Maybe there’s a theme. Maybe some of those idea – even if they sounded dumb at the time – are actually good. Maybe they’ll spark new ideas.
6. Duy-Loan T. Le, Thursday’s keynote speaker, told all the students in the audience, “If you want to be the top of your class, don’t fall in love.” This speaks, I think, to the notion that time is finite. You cannot put all your time and energy into your coursework if you also want to put some time and energy into your relationships with the people you care about. As I’ve oft been told, it’s a matter of balance.

The problem with most advice is that it’s too general. So I thought I’d share a few of the specific and fascinating words of wisdom I’ve picked up during my LARSS summer:

1. Don’t fall in 2Gs. One of my labmates got to ride the vomit comet because of a science project he worked on, and not falling was one of the recommendations while aboard the plane. The rationale was this: If you fall, you’ll fall too fast. You’ll try to bring your arms up to catch yourself–it usually works, but here, your reflexes will be too slow. Your face will hit the ground and your nose will smash as your arms are still moving up to catch you.
2. Astronauts have to be a certain kind of person. My mentor, Garry D. Qualls, told me about a colleague of his who became an astronaut. Evidently, they take a certain type of person. Gregarious, outgoing. Dedicated. The kind of person who, upon receiving a task, will be content doing that task day in and day out to the very best of his/her ability–astronauts have to practice the tasks they’ll be doing in space for a long time beforehand. The kind of person who can speak reasonably well to large groups and who enjoys meeting all kinds of people, since a huge part of the job is public relations.
3. Always double-check baud rates, port numbers, and IP addresses. Save before recompiling, have a common ground, make sure to use charged batteries, and give your program the right input arguments if it requires them. Installing the referenced libraries usually helps, too.
4. Stick with your federal/government job for at least three years. At the grad seminar, held in June with the goal of providing student interns with information about post-baccalaureate options, one of the speakers commented offhand that if you do become a fed, if you stick with it long enough, you’ll get reinstatement rights. I did a little googling to see what kind of rights those are: Evidently, it means you can reenter the fed workforce without competing for the job with the general public. It doesn’t mean you automatically get a job offer. There are obviously some restrictions, but regardless, good to know! That page also mentions that if you don’t work a government job for three years, you get reinstatement rights for only three years after you leave.
5. Ask about details when investigating grad schools. The grad seminar included a panel of three students (graduate or just finished) who each spoke a bit about how they had gotten to their current place in life. One of the students offered advice on good questions to ask the professors at schools you’re considering: If you’d get to do research, what would the specifics be? Not just the topic, but how much time would be spent sitting in front of a computer? reading papers? attending conferences?

I’ll continue sharing stories about what I’ve learned this summer, so be sure to check back soon!